AI Email Assistants That Save You Hours Every Day  

Attempting to keep your inbox organized in our modern world, is a tedious challenge. 

Drafting responses, keeping track of important emails, or even sifting through promotional emails can eat up unnecessary hours of your day. But worry not, what if there was a smarter way to enhance the ease of efficiency in this entire process? The answer you seek are AI email assistants, the revolutionary technology responsible for changing the approach we take towards managing our email inboxes.

AI email assistants aid in automating repetitive tasks, easing the flow of communication, and allowing you to center your focus on what is truly important. These tools are designed for everyone, be it a busy professional, an entrepreneur, or an individual simply looking to declutter their inbox. Throughout this blog, we will discuss the most effective email assistants that are guaranteed to provide you with practical solutions so you can experience the impact these tools provide firsthand.

The Reason Behind AI Assistants being a Game Changer

For an efficient workflow emails and communication are essential and so is the time it takes to keep email systems organized. On average AI email assistants are able to provide professionals with an extra 2.5 hours a day. While it may sound unbelievable at first, managing spam folders, trending emails and repetitive emails responses becomes easier with AI powered tools. AI powered emails can provide answers to simple inquiries as well as sign paper and perform assistive functions.

AI technology organizes and handles emails for optimal effective resource management utilizing “smart” features that include email sorting, planning, drafting, and even automatic answering. With AI email assistants, you can be able to effectively stay organized, manage your time, and increase productivity. Read on to learn how these top AI email assistants can ease your work and life balance. 

1. Google Assistant for Gmail: Your Personal Email Assistant

For those who frequent Gmail, Google’s productivity tools will not be hard to grasp. Google Provides it’s users with time saving email management through it’s AI powered Google Assistant. With AI powered smart features like Smart Compose and Smart Reply enabled, Google can draft emails and offer answers to emails.

How it helps: 

• Smart Compose: This functionality enables the Google AI to offer help with whole sentences which allows emails to be drafted and sent faster. 

• Smart Reply: Tailored suggested answer Responses are formulated and offered for outgoing emails aiding in prompt responses with just a few clicks. 

• Email Summarization: Google Assistant is intelligent as it can retrieve long-important emails and highlight crucial insights and actions which save the users a lot of hefty reading. 

Use Case: Google Assistant automatically handles responding to calendar invitations including meetings so you do not have to worry about that.

makes it possible to respond with a click by using, “Yes, I will be there,” predicted response.  

Instead of composing a text in detail.

  

2. SaneBox: AI that organizes your inbox  

   

SaneBox is a savior for people buried under an endless mountain of emails. This AI email assistant arranges your inbox by automatically sorting and prioritizing emails based on their significance. SaneBox has machine learning capabilities which helps it understand your preferences over time and makes sure that the important emails are prioritized and the less important ones are filtered out.  

  

How it Helps:  

 - Sane Later/Emergency: Moves less urgent emails to a different folder and helps users focus on more critical messages.  

 - Sane Reminders: They inform you if you are yet to get a reply from someone for an important email, assisting you in completing your to do list.  

 - Sane Blackhole: These messages can be automatically added to Sane Blackhole. From then on, the users will not see emails from those senders.  

  

Use Case: A high-level professional receives countless promotional emails on a daily basis. Sane Box takes care of a majority of the emails and sorts them into the “Sane Later” folder so that the professional can attend to the more urgent messages in the mailbox.

3. Boomerang for Gmail: AI That Helps You Stay on Schedule

Boomerang serves as both an email AI and a personal assistant reminding you of tasks and follow-ups that need your attention. Its sophisticated AI features allow seamless scheduling of appointments and reminders, mail categorization, and follow-ups, all tailored to your organizational needs. 

How It Helps:  

• Boomerang Respondable: This AI feature listens to you in real time as you compose emails. It offers tips on how to increase the chances of receiving a reply back. It suggests edits based on the tone you use, the subject length, and how urgent the matter is for you. 

• Email Scheduling: You are able to set a time and date when mails ought to posters in various internal and external time zones. This feature is exceptional for those who work with clients in different time zones. 

• Follow-Up Reminders: If you need an answer to an email you may have sent and you have set a timeframe with no feedback from your correspondent, Boomwerang will send you set reminders until feedback is offered. 

Use Case: You compose an email to a prospect, and you are unsure of the best subject line or the correct professional tone to use. The subject is definitely compelling. The client receives the email at the correct time and automatically responds to reminders set for three-day follow-up. 

4. x.ai: AI Scheduling Assistant

After managing a barrage of emails, the last thing anyone would want is the effort-consuming task of coordinating meetings.

x.ai makes scheduling as simple as it can get. This AI email assistant integrates with your calendar and facilitates meetings according to your open slots, cutting down on tedious emails trying to find a mutually available time. 

How It Helps:

- Automated Scheduling: x.ai analyzes the calendar-related emails you send and receive and suggests slots based on your calendar.

- Email Assistant: It interacts with stakeholders on your behalf giving meeting times, sending calendar requests, and even resending them as required.

- Time-Zone Management: x.ai checks region-specific time zone differences avoiding scheduling blunders across different areas.

Use Case: A marketing manager schedules a weekly with a remote team and uses x.ai. Instead of mailing to determine a suitable time for everyone on the team, the assistant offers possible times and confirms the appointment time with everyone in the team.

Grammarly: AI-Based Email Editing and Proofreading

Once emails have been drafted, Grammarly steps in to ensure your emails are professional and error-free grammatically. This AI-based tool scans emails for grammatical, punctuation, and sentence structure errors and gives suggestions in real-time. It is ideal for specialists sending time-sensitive emails to clients that need to be error-free.

How It Helps:

• Grammar and Spelling: It highlights grammar errors while recommending pre-written alternatives and phrases that may work better.

• Tone Detection: Grammarly checks and informs whether your email is overly harsh or too informal and recommends modifications.

• Clarity and Conciseness: It helps in reducing long sentences so emails are less complex and easy to understand.  

Use Case: A consultant has to send a proposal to a client but ensures that the tone and language used in the email conveys professionalism and courtesy. Grammarly makes suggestions to improve the tone of the email, edits the English, and gets rid of verbose expressions so that the email serves its intended purpose.

6. Cortana voor Outlook: Microsoft’s AI Assistant

If you use Microsoft Outlook, you can always depend on Cortana to work as your AI assistant. She takes charge of your email as well as your calendar. Cortana takes care of your inbox, helps set up meetings, and even composes emails using language based on how you have interacted in past emails.  

How It Helps:  

• Smart Scheduling: Cortana connects to your calendar and finds the most convenient times for your meetings.  

• Email Summaries: Cortana helps you get the most important details by giving you a shortened version of lengthy emails.  

• Actionable Insights: It's able to analyze your email and offer suggestions for things like follow-up emails or calls.

Cortana, in this case, is used by a project manager to browse through a critical client's email.

Cortana goes ahead to elaborate on the message relevant issues with possible actions to take on those issues and plans for a meeting in accordance with the optimum time suitable for the client. 

AI Aiding Productivity: Outlooks Email Assistants

The functions of email assistants is ambidextrous and ever growing; obsoleting the previous outlooks of handling communication. The present-day outlines offer more efficiency in going about tasks like email composition and other addendum duties. In all this, AI greatly helps people save time that was previously lost out on meaningful engagements. 

Businesspersons, entrepreneurs, and professionals seeking to alleviate the burden of email management can use AI-powered SaneBox, Boomerang, Grammarly, and Cortana. AI laden tools aids in cope with stress associated with communication, making it possible to better channel energies to more productive engagements.

The constant negativity that stems up from an overstuffed inbox can easily be ducked and controlled by AI systems aiding with manual email management, granting users the gift of time.